Guide to Time Registration | Tracelink
 

Time Registration

There are several things that need to be set up before your employees can record time and you can calculate wages. You must e.g. have created your employees as users and set up salary profiles in Tracelink. To make it easy for you and your employees to get started, we have created a "recommended order" in which you can read our instructions.

Recommended order to read the guides in

In other words, there are several steps to go through before you can start using Time Registration. We have written instructions for each step (in Danish), which you can follow in order here. Please note that setup and configuration take time, and you may not be able to complete all setups at once. So take one step at a time and come back to the list here when you're ready to take the next step.

1

Create users

In order to register time, the first thing you need to do is create your employees as users.

  • You do this under Settings → Users.

Learn how to create users (in Danish)


2

Create salary profiles

The next step is to have salary profiles created, which are used to calculate salary. Before you can create a salary profile, you must first define some salary types, such as "Normal time", "Overtime" or "Holiday" etc.

  • You do this under Settings → Configuration → Salary profiles.

Next, you must create the salary profile itself.

  • You do this under Templates etc. → Salary profiles.
  • Here, fill in the salary profile's meeting time, working hours, breaks and any flex.
  • Finally, the salary profile is linked to a user under Settings → Users → Configuration.

Get the full guide to creating salary profiles (in Danish)


3

Configuring Profile time

Now you can advantageously adapt your settings for Time Registration to suit your company's needs. You can e.g. set the company's opening hours, that GPS location must be used, or that time recording must end automatically.

  • You do this under Settings → Configuration → Hour registration.

Read the options for configuration (in Danish)


4

Using Profiletime as an administrator

As an administrator, you can correct or view an overview of users' time registrations for e.g. salary calculation or statistics.

  • You will find all available functions for managing user registrations in the menu under Time Registration.

Read a tutorial for using Time Registration as an administrator (in Danish)


5

Using Profile time as a normal user

There are several different ways to record time in Tracelink. The procedure depends on your company's preferred method.

See the different ways to record time (in Danish)


6

Make a salary calculation

Once your users have started recording time, you will at some point be able to create a report for salary calculation.

  • You do this under Salary calculation at the top of the list under Hour registration.

Learn how to make a salary calculation (in Danish)


7

Create a report

Just like with salary calculation, you can create a report on the employees' time records for use in statistics, etc.

  • You will find it under Reports in the List (below Salary calculation) under Time recording.

Read the guide to creating reports (in Danish)


February 2023